Good morning, Rachel 👋
Acme Corp travel overview — May 2026
Active users
240
4 invite pending
Bookings MTD
38
↑ 6 vs last month
Pending approval
5
Oldest: 18h ago
Month spend
$48k
↑ 8%
5 trips awaiting approval — oldest is 18 hours old.
Sarah Tan's NYC hotel hold expires in 54 minutes. Approver John Dawson has been notified.
Recent activity
Booked Tokyo hotel for Priya Rao
Approved BK-9023 — Priya Rao
Added new user Ben Yeo
Cancelled BK-9024 — James Wu
Spend by user (top 5)
All Users
Every registered account in Acme Corp
Total users
240
Active
235
Invite pending
4
Locked out
1
Add User
Register a new account — invitation email sent automatically
👤 Account details
🏢 Company details (optional)
✈️ Passport details (pre-fill for bookings)
An invitation email will be sent to the address above. The user can set their password and begin booking immediately after accepting.
Approver Setup
Assign approvers per employee and set approval rules
If no approver is set, trips route to you (company admin) by default.
Approval assignments
Account Recovery
Reset passwords, unlock accounts, transfer admin rights
Ben Yeo is locked out — 5 failed login attempts at 08:10 today.
🔑 Password reset
Send a secure reset link. Expires in 24 hours.
🔓 Unlock account
ben@acme.com is locked — 5 failed attempts
🔄 Transfer admin rights
Use when a company admin leaves the company.
Book for a User
Search and book hotels or flights on behalf of any team member
Select traveller
Passport details pre-filled from profile. Approval policy will apply automatically after booking is submitted.
🏨 Hotel
✈️ Flight
Hotel search
All Bookings
Every hotel and flight booking in Acme Corp
Total MTD
38
Confirmed
31
Pending appr.
5
Cancelled
2
| Ref | Booked by | For user | Type | Trip | Total | Status | Action |
|---|
Cancel / Amend Booking
Modify dates or cancel confirmed bookings — logged and guest notified
Select booking
BK-9023 — Priya Rao
Park Hyatt Tokyo · Jun 20–24 · Booked by Admin
HOTEL
Park Hyatt Tokyo
TOTAL
$2,130.00
CHECK-IN
20 Jun 2026
CHECK-OUT
24 Jun 2026
✏️ Amend dates
❌ Cancel booking
Cancellation policies apply. Check supplier terms before cancelling. Guest will be notified by email.
Amendment history
| Ref | User | Change | Reason | By | Time |
|---|---|---|---|---|---|
| BK-9024 | James Wu | Cancelled | Trip postponed | Admin | Today 08:30 |
| BK-9018 | Priya Rao | Amended | Dates shifted | Admin | Apr 29 |
Pending Approvals
Travel requests awaiting action
Sarah Tan's NYC hold expires in 54 minutes. Act now to avoid auto-cancellation.
Travel Policy
Rules enforced automatically during booking
Employees see only in-policy options by default. Toggle off any section to deactivate all its rules instantly — employees can then book freely in that category.
🏨 Hotel rules
Active — rules enforced at booking
Active
Max hotel rate per night
Block or flag hotels above this nightly rate
USD/night
Require advance booking
Minimum days ahead of check-in date
days
✈️ Flight rules
Active — rules enforced at booking
Active
Economy class up to
Business class allowed for flights longer than this duration
Advance booking required
Minimum days before flight departure
days
✅ Approval rules
Active — approval required per policy below
Active
Require approval above
Trips below this amount auto-approve if approver mode allows
USD
Out-of-policy booking
What happens when an employee selects an out-of-policy option
Require trip purpose
Employees must state a purpose before submitting
Require cost center allocation
Each booking must be assigned to a cost center
Spend Report
Hotel and flight expenditure — May 2026
Total spend
$48k
Hotels
$31k
64%
Flights
$17k
36%
Bookings
38
Spend by user
| User | Department | Hotels | Flights | Total | Bookings | vs Budget |
|---|---|---|---|---|---|---|
Priya Rao Marketing | Marketing | $9,100 | $3,200 | $12,300 | 7 | Over budget |
Sarah Tan Sales | Sales | $4,200 | $1,800 | $6,000 | 4 | On track |
James Wu Engineering | Engineering | $2,100 | $2,700 | $4,800 | 2 | On track |
Ben Yeo Sales | Sales | $0 | $362 | $362 | 1 | On track |
Spend by cost center
| Cost center | Budget | Spent | Remaining | Utilisation |
|---|---|---|---|---|
CC-101 Sales APAC |
$15,000 | $12,400 | $2,600 |
83%
|
CC-102 Engineering |
$8,000 | $4,200 | $3,800 |
52%
|
CC-103 Marketing |
$6,000 | $6,100 | -$100 |
Over budget
|
Invoices
Monthly consolidated invoices from V Corp
Invoice INV-2026-05 of USD 48,300 is due 15 Jun 2026.
| Invoice | Period | Hotels | Flights | V Corp fee | Total | Due date | Status | |
|---|---|---|---|---|---|---|---|---|
| INV-2026-05 | May 2026 | $31,200 | $17,100 | $18 | $48,300 | Jun 15, 2026 | Due | |
| INV-2026-04 | Apr 2026 | $28,400 | $15,400 | $15 | $43,800 | May 15, 2026 | Paid | |
| INV-2026-03 | Mar 2026 | $33,100 | $18,000 | $20 | $51,100 | Apr 15, 2026 | Paid |